Job Description

Executive Nutrition Assistant Remote

Key Responsibilities:

• Outreach & Engagement Management
• Manage a high-volume, ever-changing calendar, including speaking engagements, internal meetings, donor calls, and travel
• Prioritize scheduling requests and resolve conflicts with sound judgment and clear communication
• Coordinate all logistics for speaking engagements (virtual and in-person), including speaker agreements, book sales and signings, continuing medical education inquiries, audio/visual requirements, and other paperwork
• Ensure websites are updated with new speaking events as confirmed
• Coordinate and schedule media and interview requests
• Coordinate travel reimbursements and honorarium donation invoicing related to speaking events, including working with Executive Vice President, Operations to track outstanding requests and payments
• Administrative & Operational Support
• Assist with webinar presentation and engagement
• Coordinate and send monthly thank you and birthday cards to donors from the President
• Coordinate and send staff birthday and work anniversary recognitions
• Support special projects and organizational initiatives as needed

Qualifications:

• 3-6+ years of experience supporting a senior executive, preferably in a nonprofit or media environment
• Excellent written and spoken communication skills
• Exceptional calendar management skills, particularly for a public-facing speaker
• High level of discretion and professionalism
• Proven ability to manage multiple priorities and adapt to changes
• Detail-oriented with strong personal organizational systems
• Proficiency with Google Workspace, Microsoft Office, Asana, and scheduling platforms
• Ability to work effectively in a fully remote environment

Benefits:

• Fully remote workplace
• Health insurance
• Life insurance
• Unlimited PTO
• Optional participation in 401(k) after 12 months of employment
• Salary Range: $45,000 $80,000

Location: Remote

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